EMS Web Interface
What it is and How it Works

Instructions for accessing the on-line demo of EMS:

1) Open Internet Explorer (NOT Netscape)

2) In the Address field at the top of the window, enter: _____________________/CHEMSAFE
(replace the blank line with the IP address given to you by Chemical Safety—for example: 123.456.789.012/CHEMSAFE)
You will see the following window:

3) Click the Log In button on the left side of the screen. On the login screen, enter:

Click the OK button, or just press ENTER.

4) The next screen will display a menu on the left side. Select the type of data you wish to see by clicking on its button:

MSDS MODULE

5) Clicking on the MSDS button displays the following choices:

6) MSDS records provide information to satisfy the "Right-to-Know" requirement, and contain information vital to timely and safe response to emergency situations. The EMS system comes standard with over 4,000 MSDS records for common chemicals and products.

Chemical Safety provides updates to the EMS system as needed when regulatory information changes. These updates are included in the annual maintenance agreement.

• To View and/or Print MSDS images and data, click the MSDS button.

7) Every module you access will display a FIND screen similar to the one below, with different fields depending on the module.

To Search the MSDS database: just type in the first few characters of the word or number for which you are searching (Example: type in the letters WD and click the FIND button to see MSDS records for WD-40.)

To Search by more than one criteria, (Example: NAME and MANUFACTURER) just enter the criteria in the appropriate fields.

To see a list of available values for each field: Click on the pop-up button to the right of the field. From the list displayed, click the arrow to the right of the record to select this record for searching:

Your selection will appear on the main Search Criteria screen

Just click the FIND button to start the search.

The next screen will show the record(s) which match your search criteria.

• Click the MSDS button to see the MSDS image for this record.
• Click the button to the right of the record to see details from the database for this record.
• Click the Add New button to add a new MSDS record.
• Click the New Search button to exit back to the Search Criteria screen.

If you clicked on the MSDS button, you will be asked to select the language for the MSDS.

• Click the arrow next to the language field, select the correct language, then click the View MSDS button.

The MSDS image you have selected will be displayed, in a standard Adobe Reader window.

• Click the X in the top right of the Adobe Reader window to close the image.

Click on the button to the right of an MSDS record to display data from the database:

Click on the words Chemical Reference at the top of the MSDS screen to see Chemical Reference information for this MSDS.

Click on Environmental to view US and European environmental and hazard info for this record.

Click on Comp/Regs/MISC to view MSDS Composition records, regulation information, synonyms, projects, and locations for this MSDS record.

On the Comp/Regs/MISC window, there are 4 choices:

• Composition—composition records for this MSDS
• Regulations—Federal and State regulations for this product
• Synonyms—Synonyms for this product name
• Projects—Projects in which this product is used
• Locations—Locations where this product is authorized for use

Click on the Action button at the top right of the screen to see a list of options:

Click on the Records button at the top right of the screen to see a list of editing options for this record:

CHEMICAL REFERENCE MODULE

The EMS system comes with over 7,000 standard Chemical Reference records. These records contain physical information, hazard information, regulation information, and environmental information. To see the Chemical Reference records, from the main menu select MSDS

This will display the Chemical Reference Search Criteria screen

The results of your search will be displayed. Click the button to the right of the record you wish to view.

The main Chemical Reference screen is shown below

This screen has several tabs of data. Click on any of these to see the data on that screen:

Page 1--Hazard Information
Page 2--Physical properties, storage requirements, special handling equipment and fire-fighting equipment required.
Page 3--OSHA Hazard Information
Environmental--Hazard classes and labels for the US and Europe
Regulations/Synonyms--Regulations and synonyms for this product

Click on Records at the top right of the screen to see a list of options for this record:

Click the Main Menu link on the left side of the screen to return to the Main Menu.

FACILITY MODULE

EMS tracks location information using a Facility hierarchy composed of three levels:

FACILITY
BUILDING
LOCATION

Facility records are used to identify individual companies. These records are then associated with inventory and waste records. Data from Facility records is used to complete state, county, or federal regulatory reports.

• To View Facility Records, click Facility from the main menu.
• Enter search criteria in one or more fields, and click the Find button.
• Select the record to view by clicking the button to the right of the record:

This is the main Facility screen:

The Facility screen has several tabs of data. Click on any of these to see the data on that screen:

Page 1--General information such as: name, address, name of parent corporation
Page 2--Business hours, emergency contact information
Page 3--Federal and State ID#s and Permit#s

BUILDING RECORDS

At the second level of detail in the facility hierarchy, building records track information about various buildings within a facility, including the names and phone numbers of responsible personnel for the building.

• To View Building Records, click Building from the main menu.
• Enter search criteria in one or more fields, and click the Find button.
• Select the record to view by clicking the button to the right of the record:

This will display the Building Screen:

MATERIAL INVENTORY MODULE

Inventory records track location as well as quantity information about chemicals and other products. Inventory information may be tracked down to the level of a specific container, including the container’s barcode #. Inventory quantities can be updated either from within EMS, or by uploading from a hand-held device such as a PDA or barcode scanner. Inventory records maybe flagged as “Confidential”, which will enable them to be seen ONLY by users who have the user right to see confidential inventory data.
To View Material Inventory records, click on Materials from the main menu.

From the Materials menu, select Inventory or Container

• After selecting Inventory or Container,
  
• Enter your search criteria in one or more fields on the Search Criteria screen, and press the Find button.
• You will see a list of records which match the criteria you entered. Click on the button to the right of the record to see the full record.

The main Inventory screen contains Location and Product information fields.

There are three options at the top of this screen:

Inventory--location and product information
Container Information--information about specific containers
Inventory Detail--MIN, MAX, Y-T-D quantities for this product
As inventory records are updated, the system automatically tracks Maximum, Minimum, and Average Quantities, as well as year-to-date usage of this chemical or product.

The Container screen contains the following information:

WASTE MODULE

The Main Waste Menu has the following selections:

• Select Accumulation Inventory from the menu to view all waste containers located in an Accumulation Inventory area.
• Enter search criteria in one or more fields, then click the Find button
• From the list of found records, click the button to the right of the record to view details for that record:

This is an Accumulation Area Record, showing it's waste containers

• Select ITEM from the Main Waste Menu to see information about Waste Items/Lab Pack Items.
• Enter search criteria in one or more fields, then click the Find button
• From the list of found records, click the button to the right of the record to view details for that record

This is the Waste Item/Lab Pack Item screen.

Click on Action at the top right of the waste item screen to see action items available:

• Select DRUM from the Main Waste Menu to see information about Waste Drums.
• Enter search criteria in one or more fields, then click the Find button
• From the list of found records, click the button to the right of the record to view details for that record

This is the drum screen:

At the top of the drum screen there are three selections:

Drum--totals and shipping information for the drum
Drum Items/Lab Packs--individual containers or lab packs which were put into this drum
Drum Hazscan Items--Hazscan items which were put into this drum

Click Action at the top right of the screen to display available Action items for this drum:

• Select MANIFEST from the Main Waste Menu to see information about Waste Manifests
• Enter search criteria in one or more fields, then click the Find button
• From the list of found records, click the button to the right of the record to view details for that record

This is the main manifest screen

At the top of the Manifest screen are three selections:

Manifest--pickup, transporter, TSDF, and handling information for the manifest.
Manifest Item/Load--details about the individual line items for this manifest
Final Disposition--certificate of destruction information

Click Action at the top right of the screen to see the Manifest Action items available:

• Select Profile from the Main Waste Menu to see information about Waste Profiles
• Enter search criteria in one or more fields, then click the Find button
• From the list of found records, click the button to the right of the record to view details for that record

This is the main waste profile screen:

At the top of the Waste Profile screen are these selections:

Page 1--shipping, hazard, and facility (if applicable) information for the profile
Page 2--form code, source code, handling codes
Page 3--physical properties of the waste, reduction plan information
Page 4--Federal & California LDR information
Page 5--anticipated volume, container size, Profile & LDR signed-by information

Click on Views at the top right of the Waste Profile screen to see other views available for this profile:

Click Action at the top right of the screen to see the Profile Action items available: